Meeting Planner Services

Source better meeting hotels, faster

1000Meetings helps corporate meeting planners, event agencies and professional organisers source hotels and venues for meetings, incentives, conferences, events and group accommodation across Asia.

Instead of contacting hotels one by one, you can submit your requirements once and let our team help you identify suitable venues, request proposals and compare options more efficiently.

Our role is simple: save you time, improve transparency and help you move from RFP to confirmed business with more confidence.

Why meeting planners use 1000Meetings

Qualified hotel sourcing

We help you identify suitable hotels and venues based on your destination, meeting format, budget, capacity, dates and event objectives.

Meetings and conferences
Incentive groups
Corporate events
Group accommodation

Transparent RFP process

Your RFPs are shared transparently on your behalf, with clear requirements and consistent communication with hotels.

No hidden mark-ups
Standardised hotel proposal process
Hotel GSOs copied when relevant
Clearer comparison between proposals

Regional MICE expertise

Founded in 2008, 1000Meetings has years of MICE expertise and offices in Singapore, Shanghai, Kuala Lumpur and Jakarta.

Strong hotel network across Asia
30,000+ hotels and venues database
7,000+ active corporate planners and agencies
Trusted partnerships with leading hotel groups

How it works

Submit one clear RFP. Our team helps you reach suitable hotels, collect proposals and compare options more efficiently.

1. Share your requirements

Tell us your destination, dates, number of guests, meeting room needs, accommodation requirements and budget expectations.

2. We identify suitable hotels

We match your event requirements with relevant hotels and venues using our sourcing experience and regional hotel network.

3. Hotels submit proposals

Hotels respond with availability, rates, meeting packages and relevant details so you can compare your options more easily.

4. You choose the best option

You review the proposals, shortlist the most suitable hotels and move forward with the venue that best fits your event.

Our sourcing network

18 Years

MICE sourcing expertise across Asia since 2008.

30,000+

Hotels and venues in our curated database.

15,000+

Hotel proposals handled each year.

More than hotel sourcing

1000Meetings also organises curated Sales Missions and MICE Showcases, bringing hotels, destinations and corporate meeting planners together through face-to-face meetings.

Discover new hotels and destinations efficiently
Receive direct updates from hotel partners
Save time in future sourcing processes
Build trusted industry relationships

Built for serious meeting and event sourcing

We are not a leisure travel website. 1000Meetings focuses on corporate meetings, conferences, incentives, events and group accommodation.

Frequently asked questions

Yes. our service is complimentary for meeting planners.
We are compensated through a combination of marketing partnerships, showcase participation and successful business placed with hotels in our network.
Our objective is simple: help planners identify the right venue, compare proposals efficiently and secure competitive offers without adding mark-ups to hotel rates.

No. We do not add mark-ups to hotel rates. Hotels compete for business opportunities on our platform and submit proposals based on your requirements. While we cannot guarantee that every proposal will always be the lowest rate available in the market, we take pricing competitiveness seriously and work closely with hotel partners to support transparent offers.

Generally yes. We work transparently with hotels and typically share your company details, allowing bookings to be recognized under your organisation and loyalty programme where applicable.

Absolutely. You may negotiate directly with hotels after receiving proposals, or ask our team to assist with comparisons, negotiations and contract review. We are flexible depending on how involved you want us to be.

Usually not. Once hotels are already engaged in direct discussions, commercial conditions have often been established. For stronger sourcing leverage and a more efficient process, we generally recommend engaging 1000Meetings before approaching hotels directly.

For best results, yes. Hotels are generally more responsive and more willing to negotiate when there is a clear and coordinated sourcing process. Multiple sourcing parties approaching the same hotels at the same time can create confusion and reduce negotiating effectiveness.

Whenever possible, we share RFPs transparently on behalf of clients so hotels can provide accurate and relevant proposals. For sensitive projects, our team can discuss the best approach with you.

Beyond saving time, 1000Meetings provides access to a large regional hotel network, a standardized proposal process and experienced sourcing support. Our role is to help you identify suitable options, compare proposals efficiently and move from RFP to confirmed business.

Start your hotel sourcing request

Share your meeting or event requirements and receive suitable hotel proposals for your next programme.

Submit Your RFP Contact Our Team